How to tackle time management challenges with GeoClock and SAP SuccessFactors

EPI-USE Labs, in collaboration with the African SAP User Group (AFSUG), recently hosted an insightful webinar focused on delivering practical strategies for improving time management using GeoClock and SAP SuccessFactors, which I presented in my role as Product Owner of GeoClock solutions.

The webinar,  titled ‘5 Top Tips for Effective Time Management’,  explored how organisations can optimise their time-tracking systems, streamline scheduling processes, and enhance overall efficiency.  Attendees gained valuable insights into overcoming the common time management obstacles that many organisations face today.

What is the most significant challenge your organisation faces with time management?

During the webinar, participants were encouraged to share their own time management challenges, revealing that many organisations struggle with a range of issues, including:

• inaccuracies in tracking employee hours (66.7%)
• difficulties in resource allocation and capacity management (33.3%), and
• managing employee schedules and shifts (0%).

These challenges were echoed by the results of the pre-webinar poll, which showed that tracking employee hours accurately and managing resource allocation are the most significant hurdles faced by businesses today. The feedback gathered helped shape the conversation around how GeoClock, integrated with SAP SuccessFactors, can offer real-time solutions to address these persistent challenges and drive better operational outcomes.

How to track employee hours accurately

66,7% of the attendees indicated that tracking employee hours accurately is their top concern, with the complexity of capturing correct hours in dynamic work environments – especially with remote teams or shift-based work – often leading to errors and inefficiencies.

GeoClock addresses this by removing the guesswork from time tracking with its simple one-click clocking feature, available on both mobile and desktop platforms. This automation drastically reduces human error and eliminates the need for manual entry, ensuring accurate and real-time tracking of employee hours.

Additionally, GeoClock integrates seamlessly with SAP SuccessFactors Employee Central, enabling precise time capture across the entire organisation, which not only enhances accuracy but also ensures that payroll and HR systems are updated in real time.

The best way to optimise resource allocation and capacity management

33,3% of attendees listed resource allocation and capacity management as a significant challenge for their organisations. Without an effective system in place, managing capacity and adjusting resources can be difficult, leading to underutilised labour and wastage of resources.

GeoClock provides a solution by enabling dynamic rostering and real-time updates directly within SAP SuccessFactors. Managers can make immediate shift changes based on current operational demands, and these updates are instantly reflected in Employee Central. This streamlined approach ensures that resources are allocated optimally, based on real-time data, enhancing efficiency across all departments while reducing labour costs and minimising scheduling errors.

How do you currently handle schedule changes and shift swaps within your organisation?

When asked how they handle schedule changes, 66.7% of attendees revealed that they rely on communication through emails or messaging apps, while 33.3% still use manual updates via spreadsheets; no attendees indicated that they make use of dedicated scheduling software or other tools. 

GeoClock resolves these issues by automating the scheduling process. With real-time notifications and intelligent alerts, managers and employees are kept informed of any schedule deviations instantly, eliminating the need for back-and-forth communication. The integration with SAP SuccessFactors ensures that all scheduling changes are seamlessly updated across the business, improving efficiency, reducing errors, and ensuring smooth operations.

Maximising the potential of SuccessFactors Time Tracking provides organisations with crucial operational and financial advantages. By leveraging its automation and real-time features, businesses can reduce manual errors, ensure accurate payroll, and streamline workforce management. This not only cuts administrative costs, but also fosters employee trust through precise and timely payments. Additionally, real-time data allows for more efficient shift scheduling and resource allocation, helping businesses manage labour costs and remain compliant with labour regulations, minimising the risk of penalties.

An optimised system also enhances employee satisfaction with its easy-to-use tools, reducing frustration and increasing confidence in payroll accuracy, leading to higher engagement and productivity. SuccessFactors generates valuable insights that enable data-driven decision-making, boosting operational efficiency. As organisations grow, the system's scalability ensures workforce management remains seamless without adding administrative burdens. Overall, getting the full value from SuccessFactors Time Tracking is essential for improving accuracy, efficiency, and compliance, while driving long-term organisational success.

Which aspects of time tracking do you find most critical for your organisation’s operational efficiency?

The responses to this question were evenly split across four options, with 25% voting for each of the following:

• Accuracy of recorded hours
• Ease of use for employees and managers
• Flexibility of handling different types of shifts
• Integration with other business systems (e.g., Payroll, HR)

How does GeoClock enhance SAP SuccessFactors Time Tracking?

GeoClock enhances SuccessFactors Time Tracking by adding precise location-based data, ensuring accurate and compliant workforce management. With GeoClock, businesses can reduce manual errors and eliminate time theft, while real-time geo-tagging improves payroll accuracy and efficiency. The system ensures employees are at the right place at the right time, making shift scheduling and resource allocation more effective. By tracking employee locations, businesses can better comply with labour regulations and avoid costly penalties. GeoClock also boosts employee trust through transparent tracking, leading to higher engagement and satisfaction. Seamlessly integrated with SuccessFactors, GeoClock scales with your organisation, maintaining operational efficiency as you grow.

Maximise the potential of SuccessFactors Time Tracking with GeoClock. Book a demo today.