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MAPA (including BILLY BOY): Customized protection for sensitive SAP HCM data
MAPA: AN OVERVIEW
Since 1947, MAPA GmbH has had its headquarters in Germany on a 165000m2 site in Zeven, between Hamburg and Bremen. As a leading company in the market segments of contraception (BILLY BOY, Fromms and Blausiegel), household items (SPONTEX) and baby care (NUK), MAPA GmbH’s brands enjoy global recognition. Subsidiaries, affiliated companies and strategic sales alliances are located in Europe, America, Asia, Australia and Africa.
DOWNLOAD SUCCESS STORY READ BLOG: GDPR JOURNEYReasons for choosing Data Secure™ included:
- simplicity through the provision of user profiles
- provisioning of pre-configured masking profiles
- speed, thanks to automation
- selective copying and masking of fields
IN BRIEF: MAPA CHOSE DATA SECURE AND DATA DISCLOSE
Increasing globalization demanded that MAPA change the way they handled test environments. Ten years ago, the German site at MAPA included one SAP® ERP system. Today, ten additional company codes are administered from this site.
Creating accurate testing data in non-production systems was a real need, but the security risks of the non-production systems left them feeling exposed. Managing the risk through Authorizations didn’t provide sufficient security.
Choosing Data Secure™ was immediately obvious; despite being a comprehensive application, it was still easy for functional users to use. An important selection criterion was performance, because MAPA needed to mask or scramble large volumes of SAP HCM data.
MAPA also uses Data Disclose™ to search their SAP landscape for sensitive data, which helps them comply with GDPR (the General Data Protection Regulation).
GDPR COMPLIANCE: MAPA INTERVIEW CUSTOMISING DATA: READ BLOG MAPA'S CUSTOM-MADE GIFTSThanks to Data Secure, we can anonymize all sensitive SAP HCM data, such as employee-related data, in a very short time. The biggest advantage of Data Disclose is that data integrity is guaranteed; customers’ sensitive data is anonymized but all orders and items sold are still accessible. All test systems stay fully functional, and test orders are still editable.”
Malte Podszus, Consultant FI/CO/HR, MAPA GmbH
The mapa Success Story
MAPA was faced with the challenge of integrating various SAP systems within the MAPA group. Globalisation and associated time differences meant evolving IT requirements. The various SAP systems used were ERP, CRM, APO and BW.
Control of SAP authorizations
Increasing internationalization demanded that they change the way they handled test environments. Whereas ten years ago the German site used only one SAP ERP system, today ten additional company codes are administered from this site.
Because tests in the production system jeopardize system integrity, they must be performed on test and sandbox systems. Access to these test clients is comparatively hard to control, particularly in the early project phases. Access to high-quality test data for project teams is, however, necessary. No real data should be used. To ensure that SAP HCM data remained secure, a solution needed to be found promptly.
Secure test data – but how?
The Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) requires employee-related data such as name, bank account and salary to be protected against unauthorized access. At MAPA, SAP ERP and HCM are on the same system, so they were faced with the decision whether to separate the ERP and HCM landscapes, or not. The aim of the separation would have been to limit access to personal data in a specially-protected system, but the result would have been a complex and expensive project to divide data areas and re-integrate processes. As SAP HCM is highly integrated into related SAP ERP module areas, a system split would have caused this reference to be lost. The downstream project costs would have been unpredictably high.
MAPA needed
- to run, use and test the SAP test system just like the production system after masking
- the option to select and mask any field
- the power to enhance masking outside of SAP HCM (for SAP ERP)
Project goals
- To prevent a system split between SAP HCM and ERP
- To create consistent and secure test systems
- To implement international security standards in compliance with the BDSG
- To empower employees
“We were looking for a solution to anonymize SAP HCM data in a flexible manner and guarantee that our system could subsequently be run and tested in just the same way.”
Malte Podszus, Consultant FI/CO/HR, MAPA GmbH
- Data Secure™ (part of the Data Sync Manager™ suite)
- two-day training session
- fast installation, due to complete SAP integration
- immediate use of the solution as hardly any customizing was required
MAPA chose to use Data Secure™ (part of the Data Sync Manager™ suite) as a comprehensive solution. Choosing Data Secure was immediately obvious because, despite being a comprehensive application, it was still easy for functional users to use. An important selection criterion was
MAPA also uses Data Disclose to search their SAP landscape for sensitive data, which helps them comply with GDPR (the General Data Protection Regulation).
“The biggest advantage of using Data Disclose is that data integrity is guaranteed; customers’ sensitive data is anonymized but all orders and items sold are still accessible. All test systems stay fully functional and test orders are still editable.”
Flexible masking of SAP data with Data Secure™
Because at field level it is possible to specify which objects are to be anonymized, the integrity of the data was 100% assured, even after the anonymization. Flexibility regarding field selection was particularly important as payroll runs and time results are simulated in test runs.
New standards, including outside SAP HCM
Vendor data, material BOMS
- Flexible anonymization for all of SAP ERP
- Secure test and training systems
- No middleware used
We can now test HR data cleanly – the system has not been corrupted because everything is anonymized.
Malte Podszus, Consultant FI/CO/HR, MAPA GmbH
WHO WE'VE HELPED
DATA SYNC MANAGER BENEFITS
Ensures accurate, consistent data in non-production systems
Creates clients quickly and with no post-processing effort (BDLS)
Provides data when you need it, where you need it
Reduces system interruptions and downtime
Complies with data protection standards, such as Sarbanes Oxley, the BDSG, or GDPR
Offers unparalleled data quality and completeness
Cuts disk space and data storage costs significantly
Supports over 1600 business objects – more than any other data copy product
